The Rent section gives you a month-by-month view of what's owed and what's been paid across all your units. Guardian Landlord doesn't process payments — it's a record-keeping tool you update as money comes in.

Setting rent amounts

Before you can track payments, each unit needs an expected rent amount configured.

  1. Go to Rent in the dashboard sidebar.

  2. Select the month you want to configure.

  3. For each unit, click the amount field and enter the expected rent. Press Enter or click away to save.

Amounts are date-effective — if you change rent mid-year, previous months retain the original amount. This keeps your history accurate.

You can set rent amounts for future months in advance. This is useful when you've signed a lease with a known rent amount but the tenancy hasn't started yet.

Recording a payment

  1. Find the unit and month in the Rent table.

  2. Click the status badge (it'll show Pending by default).

  3. Update the status to Paid, Partial, Late, or Waived.

  4. For partial payments, enter the amount actually received.

  5. Add an optional note (e.g. "Paid via Venmo on the 5th").

Payment statuses explained

Pending — Not yet received. Default state at the start of each month.

Paid — Full amount received on time.

Partial — Some amount received. Enter the actual amount paid — the remainder shows as outstanding in your summary.

Late — Received after the due date.

Waived — You chose to waive this payment (e.g. concession month, payment agreement).

Partial payments count as outstanding in your monthly summary. The summary totals show collected vs expected so you can see your shortfall at a glance.

Exporting rent history

You can export rent records at any time from the Rent page. Three formats are available:

  1. CSV — Raw data for spreadsheet use or accounting software import.

  2. Excel (.xlsx) — Formatted with totals, useful for sending to an accountant.

  3. PDF — Branded report with a summary header, useful for records or disputes.

Exports include all months visible in the current view. Use the month navigation to select the date range before exporting.