Guardian Landlord lets you attach documents directly to each tenancy — lease agreements, addendums, inspection reports, or anything else you want kept with the tenant record. Documents are stored securely and are accessible from the tenant detail page.

Uploading a document

  1. Go to Tenants in the dashboard and find the tenant you want to add documents for.

  2. Open their tenancy record and scroll to the Lease Documents section.

  3. Click Upload Document and select a file from your device. PDF, Word documents, and images are all supported.

  4. Give the document a name (e.g. "Lease Agreement — Jan 2025") and click Save.

Documents are attached to the tenancy — not the property. This means if a tenant leaves and a new one moves in, the new tenancy starts with a clean document slate.

Upload documents right when you send the invite — having the signed lease stored before the tenant even moves in is the cleanest workflow and ensures nothing gets lost.

Viewing and downloading

All uploaded documents appear in a list on the tenant record. Each one shows the file name, upload date, and file type. Click any document to download or preview it in your browser.

Deleting a document

To remove a document, hover over it in the list and click the delete icon. You'll be prompted to confirm before it's permanently removed. Deleted documents cannot be recovered, so download a copy first if needed.

Documents are stored per-tenancy. If you archive a tenant and they later return, their new tenancy will not have access to documents from the previous tenancy. Download anything important before archiving.

What tenants can see

Tenants can view documents you've shared through the tenant portal. From their portal, they can navigate to their tenancy details and see any documents you've uploaded to their record. This is useful for giving them a copy of their signed lease without needing to email it separately.